Timeline-Dates on Calendar for pilot group/Full rollout-Jan1st? Chinese New Year? Feb. PD Days?
12th of Nov. to get servers set up
Licenses set up
TRF's Pilot group-Nov. 15th or so-New ground here so it might be a little later
Lot of unknowns that we can't test until we have the whole thing up and running-Barracuda, transferring student s bet. campuses, etc.
problems with Chinese New Year Rollout-No body working a week before or a week after, -All accounts need to be migrated over, -Migration will take 1-3 days,-Migration means GW is no longer available to anyone.
Jan 13th-Tentative start date for SAS wide use of Zimbra
We are only using the web based client-We won't add the desktop client (in Beta, issues with these, etc.)
Distribution lists do not migrate over (ex: puxi high school mail group)-Major ones Orion will recreate, the others are going to need to created at divisional level
TRF's we need to really test the calendaring functions-Remember this is one of the major reasons for the migration
ACTION ITEM (Orion)- Check if calendars can refresh from off campus and are cals in Zimbra embeddable
ACTION ITEM (Orion) Set up caching in GW for TRF's so we can get started
ZIMBRA FINAL DECISION BY NOV. 30TH-TRF'S WEIGH IN WITH FINAL DECISION
Communication Plan
Can't migrate all their email messages over to their new account
ACTION ITEM: Get Teachers need to start using caching mode in GW now, saves emails to their harddrive. Try archiving mode. Which is better? Get emails/screencasts out to schools-stagger email by division so everyone is not doing it at the same time
Action Item (Jeff)-PD Days after Chinese New Year, are we doing TTT? Other options for PD days/sessions?
How to export frequent contacts from GW to Zimbra
Remember to communicate the reasons for migration-Integrated calendaring (cleans up the google cal mess, cal dav talks both ways), works better with mobile devices (iphone),
Pro Dev. Plan
Train Admin/secretaries on how to make mailing groups/distribution lists-After Jan. 13th
Calendaring PD-Start training-looking to rolling out new calendaring in August 11
After Spring Break TRF's start moving calendars from google to Zimbra and publishing them from there.
Ordering-Andy
Orders go through TRF's/usual
Orders in from divisions by NOV.3rd (5th-Pat and Danny)
Blog plugins-Jeff/Simon/Danny
Clean house
Unfiltered MU (Students and Teachers) and Peter's Custom Anti-Spam (Students and Teachers), Subscribe2 (Teachers Only), WP-Authors (Teachers and Students), Page Links To (Students and Teachers), Embedit (Students and Teachers), Permalinks (Student and Teachers)
ACTION ITEM (Jeff)-Talk to Fernando, slowly start deleting unused plugins.
ES-Turtle Math Update?-Jeff/Debbie Lane
Turtle Math-Teacher names have been sent and we are waiting for them to generate our accounts
Voice to Text for Maaz (Grade 3)-Can we get a copy and play with it?-Debbie Lane
Universal parent communication guidelines (blogs, how often, etc.) - DM
Total student interfaces - do we want to curb? - DM
Apple Center Loaners - how many should we have? set by % of machines? - DM
Puxi MS Science wants their Instructional Asst to have Mac - DM
Anything you want Pat or Danny to ask at ASH 1:1 conference? - DM, PM for instance:
Ordering-Andy
Blog plugins-Jeff/Simon/Danny
ES-Turtle Math Update?-Jeff/Debbie Lane
Voice to Text for Maaz (Grade 3)-Can we get a copy and play with it?-Debbie Lane
Server Map - which is for what? - guidelines for teachers - DM
Universal parent communication guidelines (blogs, how often, etc.) - DM
Total student interfaces - do we want to curb? - DM
Apple Center Loaners - how many should we have? set by % of machines? - DM
Puxi MS Science wants their Instructional Asst to have Mac - DM
Anything you want Pat or Danny to ask at ASH 1:1 conference? - DM, PM for instance:
Faculty Network SM
Batteries for Laptops? SM
iLife '11? - DM
MS Office 11-Andy/Orion
Username Creation Flowchart:
Video@SAS usernames can't handle SAS usernames - i.e. nicholas01px2017 is too long.